Limited six-foot long and five-foot long banquet tables and chairs are available in designated facilities on the fairgrounds.  If additional tables and chairs are desired, you MUST request them in advance through the Non-Fair Events Office.  If approved, there is a cost for rental and labor to deliver and pick up any additional equipment or items requested.  Any special utilities, crafts labor, services, materials, delivery or pick up will be additional expenses.

Equipment rental and labor rates for the set-up of risers and crowd control gates for concerts held at the Illinois State Fairgrounds are charged in the following package plans:

 

Package A - $2,860.00	Package B - $2,470.00	Package C - $1,820.00	Package D - $962.00
80 Risers 30 Crowd Control Gates	75 Risers 20 Crowd Control Gates	36 Risers 34 Crowd Control Gates	25 Risers 12 Crowd Control Gates

Extra risers or crowd control gates may be added to a package at a rate of $26.00 per item (includes labor). If less than 25 risers and 12 crowd control gates (Package D) are required for set-up, individual equipment rental and prevailing wage rates will apply. Package rate also includes electrician overtime to turn power on and off for concert unless an electrician is needed for the duration of the concert. Then, electrician labor will be charged at the prevailing wage rate with a minimum 3 hours charged.

The following rates are prevailing wage rates approved by CMS and are subject to change.

Livestock Scales
Livestock scales may be needed during the event. If department scales are requested, the fee for use, testing and calibration is $200. Please advise the department of your needs on the non-fair usage application.

Central Avenue - During horse/cattle events, Central Avenue becomes one-way beginning at the Livestock Center east to the Coliseum. In the one-way area, only trailer loading and unloading is allowed. Central Avenue east of the Coliseum may be used for car and pickup truck parking only (no trailers).

Islands - Islands north of the Coliseum may be used for car and pickup truck parking only (no trailers).

Lot 3 - Lot 3 west of the Livestock Center may be used for car and pickup truck parking only (no trailers).

Horse/Cattle Trailer Parking
Horse/cattle trailer parking will be designated for individual shows at the time of contractual arrangements. Trailers will only be allowed to park in designated areas.

There is absolutely no car, pickup truck, trailer or camper parking allowed near barns. All fire lanes must be left open. Any violations are subject to towing off the grounds at the owner's expense. Please notify all show participants.

Security
The lessee shall be responsible for all costs of additional Illinois State Fairgrounds security as deemed necessary by the Non-Fair Events Manager. The department reserves the right to determine the level of security staffing needed. Primary security is to be provided by the Illinois State Police or the Sangamon County Sheriff's Office. It is the lessee's responsibility to contact the appropriate police authority.

Illinois State Police: Lt. John King 217-786-7110.
Sheriff's Office: Sgt. Wes Barr at 217-753-6373.

Set Up/Clean Up
The lessee shall be allowed set-up or clean-up time for the event. If more than one day is requested for set up or clean up, the rate of one-half of the daily rate per day will be assessed. The additional length of time will be determined by the Non-Fair Events Manager.

Use of the fairgrounds facilities requires cleanup of all areas that are used. Multi-day events are required to have daily cleanup. Contact the Non-Fair Events Office for an approved list of janitorial services who have indicated an interest in providing this service.

Cleanup must be done immediately after the event or completed by 12:00 p.m. the following day. The Agriculture Department expects the facility or area used to be as clean after the event as it was before. The entire area used will be inspected and must be approved by the Buildings/Grounds Office.

All charges for service must be negotiated between the lessee and the janitorial service. The State has no involvement in the rate charged and makes no endorsements.

Checks should be made payable to the janitorial service and sent to the Non-Fair Events Office, Illinois State Fairgrounds, P.O. Box 19281, Springfield, IL 62794-9281 at least three weeks prior to the event. The Non -Fair Events Office will release janitorial service checks when the cleanup is approved.

Lessee is responsible for furnishing paper towels, toilet paper, soap and garbage liners as part of the janitorial agreement.

Rules for Clean Up of Facilities

The following facilities require a specific janitorial checklist for cleanup. The checklist will be a part of the janitorial contract issued prior to the event. This checklist must be completed and signed by the janitorial service after final cleanup. The signed checklist must be returned to the grounds office before final approval and release of payment.

For events using facilities other than those listed above, the following general rules apply:
1) RESTROOMS - Clean all restrooms used. Clean toilets, wash basins, mirrors, stall panels, walls, floors and, if applicable, water fountains. When specific outside areas are used, all restrooms near the event and parking areas are required to be cleaned.
2) PARKING AREA - Pick up refuse in all areas used for parking, including Happy Hollow, parking lots, islands, streets and any other areas.
3) TABLES AND CHAIRS - The lessee is responsible for setup, cleaning, folding and stacking of tables and chairs.
4) FLOORS - Sweep and scrub/mop floors.
5) OUTSIDE AREAS - Pick up refuse in immediate area outside of the buildings and remove from grounds.
6) CONCESSION AREAS - Clean all concession areas and remove refuse from grounds.
7) CAMPGROUNDS - Clean all campsites used and remove refuse from grounds.
8) REFUSE REMOVAL - Supply dumpsters for refuse, and empty all refuse barrels. All refuse must be removed from grounds.

For more information, contact the Non-Fair Events Office 217-782-1698.

Sound and Light Equipment
Sound and light equipment may be needed during the event. The Coliseum and Livestock Center are the only facilities with a permanent sound system. It is the lessee's responsibility to make all arrangements for rental of sound equipment with a separate contractor and operation of any such equipment with the Stage Hands Local 138, c/o Dick Goyne, R.R.1, Box 151, Sherman, IL 62684; 217-496-2942.

Telephone Service

The department provides one complimentary telephone service line in the office of the following facilities: Artisans Building, Coliseum, Exposition Building, Illinois Building, Livestock Center and Orr Building. If telephone service is requested for any other location within these facilities or elsewhere on the grounds, the rates listed below are applicable. Telephone service may be provided solely through the Agriculture Department system or jointly with Ameritech. In both circumstances, a telephone service request form must be completed and submitted with payment at the time of request. If requesting through Ameritech, you must also contact Ameritech directly.

Service through Ameritech
one-time access charge by Agriculture Department for first line-$125
one-time access charge by Agriculture Department for each additional line-$100
plus hookup and monthly service charge quoted by Ameritech
plus repair service charges as applicable by Ameritech
plus any charges for long distance by carrier of your choice

Service will require use of own telephone instrument, fax machine, etc.

Non-Fair Usage Rate

Rates are subject to change.

ILLINOIS DEPARTMENT OF AGRICULTURE
ILLINOIS STATE FAIRGROUNDS - NON-FAIR EVENTS
FACILITY RENTAL USAGE RATES

(217) 782-1698 TOLL FREE (866) 807-7918 TDD (217) 782-6662 FAX (217) 557-5729

RATES ARE SUBJECT TO CHANGE AT ANY TIME WITHOUT PRIOR NOTIFICATION TO LESSEES

Barn Usage Rates

Rates are subject to change.

RATES ARE SUBJECT TO CHANGE AT ANY TIME WITHOUT PRIOR NOTIFICATION TO LESSEES

RATES

Reservation of the Artisans Building will require a non-refundable deposit of $150 or 30% of the total rental whicher is greater. The deposit shall be payable with the completed application. All reservations will be held for a maximum of 30 days. The deposit will be applied to the facility rental costs.